Cross-functionality is a key characteristic of agile teams. The benefits of cross-functionality are well-known, so I won’t go into that here. But how can you tell if your team is cross-functional? How can you help your team become more cross-functional? How can you tell if you’re making progress? All good questions. Fortunately, there is an answer.
Cross-functionality within a team doesn’t just happen, it has to be deliberately and thoughtfully nurtured. So let’s live the principle of Transparency and make it visible! A tool that I have found highly effective is the Team Spectrograph. A spectrograph plots amplitude against a segment of the radio-frequency spectrum. We can do the same thing with team skills, that is, plot the skill levels team members possess (the amplitude) across the spectrum of skill sets the team needs to have.
Here’s how it works. On a white board or tear sheet, draw a standard x-y graph. On the x-axis, list the skill sets the team needs in order to deliver the work it is being asked to do, each skill representing a tic mark along the x-axis. On the y-axis, draw evenly spaced tic marks from 1 to 10, with zero represented by the baseline of the graph. Then, have each team member self-assess his or her skill level on that one-to-ten scale across all of the skill sets depicted. Have each team member use a different color marker and voila! – you have a team spectrograph that captures your team’s cross-functionality as of that moment in time.
The example above depicts a team that is well-balanced across the needed skill sets, but lacks cross-functionality. The independent, non-overlapping peaks represent skill silos within the team.
This example depicts a team that is completely lacking the “Docs” skill set.
Using the Team Spectrograph to Grow Cross-functionality
Now that you can take a snapshot of team cross-functionality, you can take a new snapshot at a team Retrospective every three months, for example, to see progress and indicate areas where the team needs to focus on extending its cross-functionality. Using the first spectrograph above as a starting point, the following four depict the conscious development of team cross-functionality over the course of a year.
Notice how all of the lines have come off the bottom of the graph indicating that every team member has at least some level of skill in each area. Notice also that the many skill areas have pegged the spectrograph. A side effect of transferring skills throughout a team is generally the enhancement of core competencies among team members. In order to teach someone else, we have to get better at what we already do best.
Team members can use their Team Spectrograph as a reminder to focus on techniques that build cross-functional skill sets, pair programming being the single most effective one I know of. The Team Spectrograph is also a reminder that cross-functionality doesn’t just happen – teams grow and nurture their cross-functionality deliberately – one task at a time.
Another benefit of the Team Spectrograph is that it points out individual skills other team members were unaware of. Now that the full range of skills team members possess is visible, the team can take full advantage of its extant cross-functionality.
All for now….